Job Description

Job Description

Title: Executive Assistant to the CEO and Senior Leadership Team

Full Time opportunity.

Location: Remote (Hybrid Option – Occasionally)

Reports to: Chief Executive Officer (CEO)

Supports: CEO, Founders, and Senior Leadership Team

About Infotree Global Solutions

Infotree Global Solutions is a rapidly growing, private-equity-backed global workforce solutions company operating in more than 100 countries. As we continue to scale, we are building the infrastructure, systems, and leadership disciplines needed to support our next phase of growth. The Executive Assistant will be a critical enabler for this journey — ensuring the CEO, Founders, and Senior Leadership Team can operate efficiently, stay focused on priorities, and maintain seamless coordination across internal and external stakeholders. Position

Overview:

We are seeking a highly organized, professional, and proactive Executive Assistant to provide top-tier support to the CEO and senior leadership team. This individual will handle a broad range of executive and administrative responsibilities, including complex scheduling, coordination across time zones, board support, and executive communications. The ideal candidate is an experienced EA who thrives in a fast-moving, global environment, can anticipate needs before they arise, and brings polish, confidentiality, and reliability to every interaction.

Key Responsibilities:

Executive & Leadership Support

• Provide day-to-day support to the CEO, including calendar management, travel arrangements, meeting preparation, and correspondence.
• Support Founders and members of the Senior Leadership Team with scheduling, coordination, and information flow.
• Anticipate needs, ensuring the CEO and team are prepared and focused for meetings and key priorities.
• Coordinate cross-functional executive meetings, leadership offsites, and team events.

Board & Investor Coordination

• Serve as a point of contact for the private equity team and Board Members on scheduling, materials, and follow-up requests.
• Support preparation and logistics for Board of Directors meetings.
• Maintain discretion with all Board and investor communications and materials.

Operations & Communication

• Manage and streamline executive communications, including drafting correspondence and ensuring timely follow-up.
• Partner with the CEO’s Chief of Staff or Transformation Office (as applicable) to coordinate key leadership meetings and initiatives.
• Support consistent internal communication cadence (e.g., leadership meetings, all-hands, quarterly reviews).
• Help create structure and organization in a fast-paced environment by managing priorities and ensuring details are not overlooked.

Qualifications:

Experience: 7+ years of experience supporting senior executives in a fast-paced, global, or PE-backed organization.

Skills:

• Exceptional organization, communication, and follow-through.
• Proficiency in GMail, Microsoft 365, Teams, SharePoint, and collaboration tools (e.g., Monday.com, Zoom, Smartsheet).
• Ability to handle highly confidential information with discretion and professionalism.

Attributes:

• High EQ, integrity, and judgment.
• Proactive and adaptable, able to thrive through ongoing organizational change.
• Polished, service-oriented, and calm under pressure.
• Comfortable supporting multiple leaders with competing priorities.

Why Join Infotree

This is an opportunity to support a dynamic leadership team and play a meaningful role in helping a high-growth, private equity-backed, global staffing company operate at its best. You’ll be part of a collaborative, fast-growing company that values excellence, accountability, and partnership

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